This subsection defines documentation about Clayton State University’s data systems. Documentation is required to ensure proper accounting of the organization’s data systems, the relationships among them, the architecture of the individual systems, and the data within them. This documentation also fosters proper use.
Clayton State must maintain a listing of mission-critical data systems along with information essential to the effective loading, maintenance, use of, as well as reporting from, those systems. This should include at a minimum:
- Function and purpose of the system;
- Who the data trustee and steward responsible for the system are;
- Who administers the system from a technical perspective;
- Any methods being applied to sustain data quality;
- Any important relationships and/or dependencies in business practice and reporting between systems;
- Any special life cycle requirements;
- User and technical guidelines for the proper use and reporting;
- Process flow diagram(s); and,
- Contingency documentation.