Data stewards, designated by the data trustees, are personnel responsible for the data read, used, created, collected, reported, updated or deleted, and the technology used to do so if applicable, in their data area(s). Data stewards recommend policies to the data trustees and establish procedures and guidelines concerning the access to, completeness, accuracy, privacy, and integrity of the data for which they are responsible. Individually, data stewards act as advisors to the data trustees and have management responsibilities for data administration issues in their functional areas. Data stewards have responsibility for accuracy and timeliness of submission of data to the University System of Georgia system office in their area. Depending on the size and complexity of a functional department/division, it may be necessary, and beneficial, for a designated data steward to identify associate data stewards to manage and implement the stewardship process.
Responsibilities of the data stewards include, but are not necessarily limited to:
- Developing standard definitions for data elements created and/or used within the functional unit. The data definition will extend to include metadata definitions as well as the root data element definition.
- Ensuring data quality standards are in place and met.
- Identifying the privacy level as unrestricted, sensitive, or confidential, for functional data within their area(s) of supervision/direction and communicate it to those responsible for ensuring data is handled according to its appropriate classification. (See 21.4.2 Classification)
- Establishing authorization procedures with Clayton State University’s Data Governance Committee and/or chief information officer (CIO) to facilitate appropriate data access as defined by institutional/office data policy and ensuring security for that data. Authorization documentation must be maintained.
- Working with the Clayton State University’s Data Governance Committee, identifying and resolving issues related to stewardship of data elements, when used individually or collectively, that cross multiple units or divisions. For example, the individual data element “Social Security Number” may have more than one data steward since it is collected or used in multiple systems.
- Participating as a member of the Functional Data Governance Committee(s) as appointed by the data trustee.
- Communicating concerns about data (such as data quality, security, access, etc.) to the data trustees.