Data Categorization

Clayton State University Data Access Policy states that all data and information is categorized into the following categories:

  • Category I – Public Use: This information is targeted for general public use. Examples include Internet website contents for general viewing and press releases.
  • Category II – Internal Use: Information not generally available to parties outside the Clayton State community, such as minutes from non-confidential meetings, and internal (Intranet) websites. Public disclosure of this information would cause minimal trouble or embarrassment to the Institution. This category should be the default data classification category.
  • Category III – Sensitive: This information is considered private and should be guarded from disclosure; disclosure of this information may contribute to financial fraud and/or violate State and/or Federal law.
  • Category IV – Highly Sensitive: Data which needs to be protected with the highest levels of security, as prescribed in contractual and/or legal specifications.

Note:  If you are unsure of the appropriate category for a piece of information, you should assume the information is at least Category II.

The following tables list various types of Clayton State University data and their categories:

Faculty/Staff Information
Email Address Category I
CSU Phone Number Category I
Work Address Category I
Laker ID Number Category II
PeopleSoft ID Category II
Faculty/Staff Personal and Emergency Contact Information Category II
Salary Information Category II
Performance Evaluations Category II
Compensated Absence Report Category II
Personal Address Category II
Laker ID Category II
CSU Account Password Category III
Individual Benefits Elections Category III
Police Officer’s Personal and Emergency Contact Information Category III
Social Security Number Category III
Student Information
Laker ID Number Category II
Student Records Excluding Directory Information Category III
CSU Account Password Category III
Social Security Number Category III
Laker ID (with Other Information) Category III
Financial Aid and Grant Application Information Category III
All Information About a Confidential Student Category III
Research Information
Published Research Data Category II
Sponsored Project Contracts, Grants,
and Associate Protocols		 Category II
Non-Sponsored Research Information Category II
Unpublished Research Data Category III
Proprietary Information Obtained by
CSU Under Nondisclosure Agreement		 Category III
Intellectual Property Owned by CSU Category III
General Business Information
Organization Charts Category I
Public Relations Brochures
(Containing General Clayton State University Information)		 Category I
Public Web Sites (e.g. http://www.clayton.edu) Category I
Email Category I
Annual Reports Category I
Internal Web Sites Category II
Customer Personal Checks Category II
Purchasing Receipts Category II
Network Diagrams Category II
Institutional Financial Account Numbers Category II
Purchasing and Receiving Reports Category II
Travel Reimbursement Forms Category II
P-Card Numbers Category II
Credit Card Numbers Category IV
Library Records
Library Catalogue Information Category I
Active Interlibrary Loan Records Category II
Library Databases Category II
Active Circulation Records Category III
Environmental and Physical Information
 CSU Building Blueprints Category II
Building HVAC Monitoring/Control Data Category III
Laker Card System Category III
Building Safety Plans Category III