Data Categorization
Clayton State University Data Access Policy states that all data and information is categorized into the following categories:
- Category I – Public Use: This information is targeted for general public use. Examples include Internet website contents for general viewing and press releases.
- Category II – Internal Use: Information not generally available to parties outside the Clayton State community, such as minutes from non-confidential meetings, and internal (Intranet) websites. Public disclosure of this information would cause minimal trouble or embarrassment to the Institution. This category should be the default data classification category.
- Category III – Sensitive: This information is considered private and should be guarded from disclosure; disclosure of this information may contribute to financial fraud and/or violate State and/or Federal law.
- Category IV – Highly Sensitive: Data which needs to be protected with the highest levels of security, as prescribed in contractual and/or legal specifications.
Note: If you are unsure of the appropriate category for a piece of information, you should assume the information is at least Category II.
The following tables list various types of Clayton State University data and their categories:
Faculty/Staff Information | |
---|---|
Email Address | Category I |
CSU Phone Number | Category I |
Work Address | Category I |
Laker ID Number | Category II |
PeopleSoft ID | Category II |
Faculty/Staff Personal and Emergency Contact Information | Category II |
Salary Information | Category II |
Performance Evaluations | Category II |
Compensated Absence Report | Category II |
Personal Address | Category II |
Laker ID | Category II |
CSU Account Password | Category III |
Individual Benefits Elections | Category III |
Police Officer’s Personal and Emergency Contact Information | Category III |
Social Security Number | Category III |
Research Information | |
---|---|
Published Research Data | Category II |
Sponsored Project Contracts, Grants, and Associate Protocols |
Category II |
Non-Sponsored Research Information | Category II |
Unpublished Research Data | Category III |
Proprietary Information Obtained by CSU Under Nondisclosure Agreement |
Category III |
Intellectual Property Owned by CSU | Category III |
General Business Information | |
---|---|
Organization Charts | Category I |
Public Relations Brochures (Containing General Clayton State University Information) |
Category I |
Public Web Sites (e.g. http://www.clayton.edu) | Category I |
Category I | |
Annual Reports | Category I |
Internal Web Sites | Category II |
Customer Personal Checks | Category II |
Purchasing Receipts | Category II |
Network Diagrams | Category II |
Institutional Financial Account Numbers | Category II |
Purchasing and Receiving Reports | Category II |
Travel Reimbursement Forms | Category II |
P-Card Numbers | Category II |
Credit Card Numbers | Category IV |
Library Records | |
---|---|
Library Catalogue Information | Category I |
Active Interlibrary Loan Records | Category II |
Library Databases | Category II |
Active Circulation Records | Category III |
Environmental and Physical Information | |
---|---|
CSU Building Blueprints | Category II |
Building HVAC Monitoring/Control Data | Category III |
Laker Card System | Category III |
Building Safety Plans | Category III |