Table of Contents

1.0 INTRODUCTION TO THE MANUAL
SECTION 1.0
1.1 Purpose of the Manual
1.2 Scope of the Manual
1.3 Advantages of Manual
1.4 General Policy
1.5 Recipients
1.6 Policies – Definition
1.7 Procedures – Definition
1.8 Arrangement of Contents
1.9 Revisions

2.0 BUSINESS & OPERATIONS ORGANIZATION
SECTION 2.0
2.1 Creation of the Board of Regents of the University System of Georgia
2.2 Charter of the Board of Regents
2.3 Official Name of the Board of Regents
2.4 Constitutional Provisions
2.5 Powers of the Board of Regents
2.6 The University
2.7 Accreditation of the University
2.8 Organization of the University
2.9 Vice President for Business & Operations
2.10 Mission of Business & Operations
2.11 Responsibilities of Business & Operations
2.12 Assignments of Responsibilities and Functions

3.0 ACCOUNTABILITY AND THE ACCOUNTING SYSTEM
SECTION 3.0
Introduction
3.1 Manuals
3.2 Other Authoritative Documents
3.3 General Policies for the Accounting System

4.0 ACCOUNTS PAYABLE
SECTION 4.0
Introduction
4.1 Payment Processing
4.2 Approval Authorization
4.3 Prohibited or Restricted Purchase / Payments
 4.4 Types of Payments
4.5 Prompt Payment Responsibilities 
4.6 Processing Credit Memo’s, Refund Checks, and Void Checks
4.7 Unclaimed Property

5.0 ADMINISTRATIVE COMPUTING/FISCAL AFFAIRS DATA SYSTEMS RESERVED

6.0 AUXILIARY SERVICES
SECTION 6.0
Introduction   
6.1 Overview and Management Structure
6.2 Mission of Auxiliary Services
6.3 Bookstore Operations
6.4 The LakerCard
6.5 Dining Services
6.6 SmartPrint Services
6.7 Vending Services

7.0 BUDGETS
SECTION 7.0
Introduction
7.1 Budgeting Overview
7.2 Budgets Developed at Clayton State University
7.3 University System of Georgia Budget Cycle
7.4 Budget Utilization
7.5 Development of Original Budgets
7.6 Budget Amendments
7.7 Budget Reporting
7.8 Responsibilities of the Department Budget Manager

8.0 CASH MANAGEMENT
SECTION 8.0
Introduction
8.1 Responsibilities
8.2 Internal Controls over Cash
8.3 Cash Receipting
8.4 Cash Disbursing
8.5 Petty Cash
8.6 Bank Account(s) for General Operations

9.0 CONSULTANTS (INDIVIDUALS, COMPANIES, AND CORPORATIONS)
SECTION 9.0
Introduction
9.1 Overview of Consultants (Individuals, Companies, and Corporations)
9.2 Policy
9.3 Consultant Contract Preparation and Approval
9.4 Payment Consulting
9.5 Reporting

10.0 ENVIRONMENTAL HEALTH AND SAFETY
SECTION 10.0
Introduction
10.1 Responsible Department for Promoting Environmental Health and Safety
10.2 Environmental Health and Safety Web Site
10.3 Significant Components of Environmental Health and Safety
10.4 Obtaining Training and Information 

11.0 FACILITIES MANAGEMENT
SECTION 11.0
Introduction
11.1 Physical Plant Operations
11.2 Building Services Responsibilities
11.3 Landscape Management Responsibilities
11.4 Building Operations Responsibilities 
11.5 Business Operations
11.6 Facilities Planning and Design
11.7 Conclusion

12.0 GRANTS AND CONTRACTS
SECTION 12.0
Introduction
12.1 Regents Overall Policy
12.2 Regents Policy on Intellectual Properties
12.3 Application Process for the New Grant
12.4 Acceptance of Funds 
12.5 Establishing Accounting Procedures for the New Grant
12.6 Project Invoicing
12.7 Reporting

13.0 PAYROLL OPERATIONS
SECTION 13.0
Introduction
13.1 Overview
13.2 Pay
13.3 Employee Data and Personnel Changes
13.4 New Employees 
13.5 Payroll Processing
13.6 Distribution of Pay to Employees
13.7 Departmental and Supervisory Responsibilities
13.8 Payroll Reporting
13.9 Unclaimed Payroll Checks

14.0 PROCUREMENT OF GOODS AND SERVICES
SECTION 14.0
Introduction
14.1 Overview of Procurement
14.2 Ordering Office Supplies
14.3 Purchasing via the Purchasing Card
14.4 Purchasing via Requisition and Purchase Orders
14.6 Group Meals and Food Purchase
14.7 Complex Purchases via Competitive Bid Process
14.8 Procurement/Management of Wireless Communications

15.0 TRAVEL
SECTION 15.0
Introduction
15.1 General Policies and Restrictions
15.2 Travel Regulations
15.3 Travel Procedures for Employees
15.4 Registration Fees and Associated Membership Fees 
15.5 Travel Procedures for Non-CSU Employees, Students, & Team/Group Travel
15.6 Relocation Expenses

16.0 PUBLIC/PRIVATE VENTURES RESERVED

17.0 IDENTITY THEFT
SECTION 17.0
17.1 Background
17.2 Purpose
17.3 Definitions
17.4 Red Flags
17.5 Program Administration

18.0 HUMAN RESOURCES
SECTION 18.0

19.0 BUSINESS AND OPERATIONS
SECTION 19.0
Introduction
19.1 Contracts and Agreements Policy
19.2 Risk Management Policy
19.3 Records Management Policy
19.4 Sustainability Policy 
19.5 Refund Policy
19.6 Service of Alcohol on Campus
19.7 Georgia Open Records Act
19.8 Property Risk Management
19.9 Comprehensive Loss Control Program

20.0 PUBLIC SAFETY
SECTION 20.0
20.1 Drug and Alcohol Policy
20.2 Vehicles on Campus
20.3 Golf Carts
20.4 Prohibited Activities
20.5 The Campus Police Department